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Welcome to MEDCoE Onboarding

 

Welcome Video

Welcome New Members to the Wonderful World of MEDCoE

We’re truly excited to have you as part of the MEDCoE family. As a new member, you’ll go through the Onboarding process. Onboarding is a vital process in which Civilians and Military members are integrated into the organization. New members will be guided throughout the entire process. They will be well-equipped with the knowledge and receive direct personal assistances to help prepare them to be fully engaged to become a productive member of the MEDCoE team. Our Onboarding Program will promote a better understanding of the culture, mission and goals of our organization. The specific components of onboarding will vary for military, civilian, and contractor personnel. Please review your role below that applies to you. 

New Civilians

You are required to attend the 10-day mandatory onboarding program. Once you receive your Final Job Offer (FJO) with your specified Entrance on Duty (EOD) you will be contacted by the Onboarding Program Manager, your Supervisor/Sponsor 5-7 days prior to your start date with detailed reporting instructions.

Permanent Party Military

Once you complete the Installation in-processing at the Military Personnel Division (MPD), you will be required to attend MEDCoE mandatory newcomers’ orientation, that will coincide with the civilians Onboarding schedule, you are only required to attend days 1-3 and 8-10. Your unit S1 will provide you with the schedule with times and locations.

Contractors

Please contact your Contracting Officer Representative (COR), they will assist with the required in processing.  

 

 

 

Onboarders will meet the CHRD G1/Onboarding Manager/Sponsor/Supervisor

CHRA In Brief

Introduction Brief

Organization Brief

MEDCoE History

AMEDD Museum Tour

Borden Institute

Stimson Library Tour

Leaders Certification Course

LCC is a two-day Leadership Certification program directed by the commander of the MEDCoE to give leaders the tools to be able to better lead their sections by helping them better understand themselves to help create a better nontoxic environment while enhancing those soft skills such as Team Building, Effective Communication, Open Mindedness, Adaptability, Critical Thinking.

 

 

Civilian Benefits Overview

Healthcare: Compare 2024 Plans - OPM.gov

https://www.benefeds.com (external)

ABC-C - ABC-C (army.mil)

Civilian Workforce Development/IDP Overview

DPMAP Overview

CHRTS Overview and Enrolment in CES

Defense Travel System (DTS)

ATAAPS Overview

Employees receive CAC ID

Information Management (SS Resources, Do's/Don'ts of Unauthorized Info/IM-IT Request vs. AESD Work Order)

Knowledge Management (Army 365/SPO/KC/Business Process Catalog/BMA Lessons

Learned/Program/Enterprise KM Teams/KM Support

Employees return to their organizations conduct a meet and greet, tour of their work locations and work on the following:

Set up Computer LAN Access/Army365 Accounts/ATAAPS Account:

 • Cyber Awareness Training

   Cyber Training Login (army.mil)

 • Complete DD Form 2875 System Authorization Access Request (SAAR)

 • Sign the Army IT User Agreement

Completes Mandatory Online Training Online training which will consist of:

 • EEO, Anti-Harassment & No Fear Training (Supervisor or Nonsupervisory)

   Note: (Click on Mandatory Annual Training)(Click Register)

 • Level 1 Antiterrorism Training

 • Information Security Program

 • Army OPSEC Level I

 • Risk Management Basic Course

 • Update your profile in Army Disaster Personnel Accountability and Assessment System (ADPASS)

Active Shooter

Welcome Brief

Ethics

SHARP

Personal Readiness (Suicide/Substance Abuse Prevention)

Overview of Tools for Success

Chaplain Office

IG

IPPS-General

Logistics/Facilities

Local Hazard

Surgeon Cell

Social Media

Arbinger Course

  (Diom (Arbinger) in the approach to Developing and Implementing an Outward Mindset (DIOM is based on the concept of mindset transformation (thinking and operating with an outward mindset). The outward mindset is a way of thinking that focuses on the needs, objectives, and challenges of others rather than solely on oneself).

Arbinger Course Cont.

  (Diom (Arbinger) in the approach to Developing and Implementing an Outward Mindset (DIOM is based on the concept of mindset transformation (thinking and operating with an outward mindset). The outward mindset is a way of thinking that focuses on the needs, objectives, and challenges of others rather than solely on oneself).

Complete Questionnaire

Supervisor actions after Onboarding is complete:

30 Days

 •Ensure they created a My Biz account.

 •Ensure they created a My Pay account.

 •Review and finalize performance objectives and sign performance plan.

 •Set individual development goals and finalize IDP. Identify long term training requirements (CES, etc)

 •Review completion of mandatory annual training.

 •Review payroll timing, ATAAPs and policies and procedures.

 •Arrange for new team member to meet key partners from other divisions and Command Team.

 •Make yourself available by phone, email, or for in-person meeting.

 

90 Days

 •Conduct informal Performance check.

 •Provide training, as needed, to help new team member understand internal systems, general operating practices and obtain other information or skills required in the performance of his/ her job.

 •Give performance feedback early and often to new team member.

Final Action for Supervisor

 •Meet regularly with new team member to complete mid-point performance review (at a minimum) and review of IDP to revalidate performance and developmental goals.

 •Finalize annual evaluation and review - refine IDP.

 •Seek feedback from new team member about work assignments, and job satisfaction to date.

 •Place completed checklist in team member’s file.

 •Request Onboarding Certification for employee.

POC

Please send all inquiries about Onboarding to:

MEDCoE CHRD G1

usarmy.jbsa.medical-coe.mbx.onboarding@army.mil